you use Microsoft Word? Do you like showering daily? ... most do.
A few don't .
These tips were designed for older versions of Word.
In 2019 we are up to much later versions.
I also recommend
switching to a free Office suite that mimics Microsoft Office called
Most of these tips work in WPS as well. Just need to learn how.
have been collecting tips on using Word for years. I have put together
a collection of these tips and tricks that you might find useful.
Some are of my own originality. Some are just modifications of tips
sent to me by others. Most are documented in books, but some are unique
or very difficult to find.
example is finding a macro to print all the fonts on your computer.
Word 95 had built in macro for this that was great. It was not installed
by default and was tricky to get working, but did a great job. I migrated
it to Word 97 and then forgot about it when I upgraded to Word 2000.
Then I tried to use it in 2000 and it was not available. I received
a tip from someone one day and revived interest in it. I then found
that Microsoft had posted it on their website. However the instructions
assume the reader knows how to create macros, which at my meager estimate,
less than 5 % of the computer users have the vaguest idea what a macro
even is, much less how to create one.
one of my own created tips tells even the newest user how to create
a macro and use it to print a list of fonts from Word.
put a few simple tips on this page to give you an idea of the range
of ideas. Then I'll provide links to the files you can download for
your own library.
#1: Accurate Font Sizes
already know that Word allows you to easily change the size of your
fonts. You can use either the formatting toolbar or the Font dialog
box (select Font from the Format menu) to set the size of type you
have selected in your document. You may not know, however, that Word
can use virtually any point size you want, not just those listed in
the drop-down size lists. Font sizes are specified in points, which
are a typographer's measurement roughly equivalent to 1/72 of an inch.
You can either select a size from the drop down list, or you can enter
your own size. Select the size shown in the list, and then type the
size you actually want. When you press ENTER, the size of your selected
text is changed. This is great when you want your text to be really
large for special signs. For instance, you can easily set your font
size to 120 or 200 points to make huge letters for a sign. It is also
easy to overlook the fact that Word can display and print fonts in
increments of half a point. Depending on the typeface being used,
this can make a big difference. For example, there is a very marked
difference between 10 and 11 point Verdana, and 10.5 may be just what
you need. You obtain the half-sizes by typing them directly into the
size box. The half-sizes may not display accurately in Normal view,
but they will in Print Layout view, and will print accurately. If
you try to type in any other fractional size (like 10.25 or 10.4),
Word displays an error message. You can only set full point sizes
or half point sizes.
#2: Bar coding.
enables you to print USA postal zip code bar codes on labels and envelopes
to help your envelope get to its destination more efficiently. What's
a zip code bar code? Glad you asked. Have you ever wondered what those
little vertical bars above your address are on mail you received?
Well, those are zip code bar codes. Just choose Tools, Envelopes and
Labels, and then click Options. Check the Delivery point barcode option,
and Word will insert the correct bar code for whatever zip code you
type in when you print your envelope.
You haven't even used Word to print your envelopes? You are missing
one very valuable feature. The instructions for doing this are out
of the realm of Tips, but any book or the Word Help file can walk
you right through it.
#3: Do you use Print Preview? How do you access it? How do you return
to the editing screen? Try this: Toggling Print Preview
you are the type of person that likes to keep your fingers on the
keyboard as much as possible, you will be interested in this tip.
Normally, if you want to print preview your document, you need to
use the mouse to select the Print Preview tool, or use the ALT process
to select the Print Preview option from the File menu. A quicker way
to toggle print preview is to simply press ALT+CTRL+I. Press it once,
and Print Preview appears. Press it again, and Print Preview disappears.
It is interesting to note that many people overlook this shortcut
since it is not listed on Word's menus. Normally, Word shows available
keyboard shortcuts to the right of a menu choice in the menu. For
instance, if you look to the right of the Print option in the File
menu, you can see that CTRL+P allows you to print. Word doesn't list
the Print Preview shortcut on the menus, however. As one reader pointed
out, toggling out of PP is easier that a 3 button click. Just hit
is just a sampling of the tips I've collected. Below are links to
a random bunch of my collection. The Combined Word Tips is just that.
Many of the tips are duplicated, but it's up to the reader to sort
them out. Why not build your own collection using Copy & Paste.
Ones over 100 K in size
have been noted. How many of these do not even recognize? Some may
only work in certain versions and are noted where known.
If you click the link directly, the file opens in your browser. To
save the file to your hard drive, right click the link & choose
"Save Target As" & downoad
it to your My Documents folder (or other choice).